Job Search & Interview

10 Must-Have Tools to Organize Your Job Search

Looking for a new job is hard enough. Imagine having to keep track of all the companies, contact information, cover letters, application deadlines, and interviews on the side. You can easily get overwhelmed by it all. 

Great news! There are plenty of job search tools to help you stay organized. What is a tool you can use to organize your job search? I’ll list the best 10 to make your job application much easier. 

A well-organized job search can maximize your chances of success by keeping track of all available opportunities. Regardless of the kind of job you’re seeking, knowing how to organize your job search can help make the application process go more

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Top 10 Job Search Tools to Organize Your Job Hunt

What is a tool you can use to organize your job search? Here are the 10 best tools for job seekers:

  1. Google Sheets
  2. Microsoft Excel
  3. Google Docs
  4. Microsoft Word
  5. Google Calendar
  6. Calendly
  7. Asana
  8. Trello
  9. Evernote
  10. CamCard

1. Google Sheets

Creating a spreadsheet is a simple yet effective way to keep track of everything. In each column, you can add the company name, the date you applied, the job description, the job title, the interview schedule, the status of the application, and more. 

One of the easiest online spreadsheets to use is Google Sheets. You can add columns and drop-downs to get the information you need at a glance. It’s completely free, too.

But what makes it stand out is that you can easily access it with any device. Since Google Sheets is cloud-based, you’ll be able to access your job search spreadsheet anywhere and anytime. As long as you have internet, you can check it out. 

Plus, if you use Google Sheets, it’s super easy to share your spreadsheet with others. Maybe you need a mentor to check it out. Or, maybe you want a close friend to see your job application materials or job search activities. 

2. Microsoft Excel

Maybe you’re more familiar with Microsoft. If so, then you can use Microsoft Excel to help you stay on top of your job search process. Like Google Sheets, this is an easy way to create a spreadsheet with different columns. 

With Excel, you can choose from hundreds of spreadsheet templates to save time. Yes, you can create your own design, too. What’s more, there are a lot of modern formulas that offer quick calculations. 

Just one thing. It’s important to note that Microsoft Excel is not entirely free. You’ll have to pay to access all the awesome features. This is something you have to consider before getting it. That said, the free version is already considered one of the best job search organization tools.

3. Google Docs

When applying for jobs, you must send your resume and cover letter. If you want it to stand out, it’s essential to put all the relevant information for the job position. It should also have a clear and concise format and design. Remember, it only takes 6 to 8 seconds for a recruiter to scan your resume

Well, Google Docs is the perfect online tool to a create neat and professional resume and cover letter. Here, you can easily insert bullet points and headings. You can even use the ready-made resume template

What’s more, it’s so easy to tailor the information for specific job openings. And again, since it’s online, it’s much easier to access, share, and send to anyone who needs it. 

4. Microsoft Word

You can also choose to create your resume and cover letter through Microsoft Word. In fact, Microsoft Word is the most popular choice for job seekers around the world (it has 750 million active monthly users!). Because of that, a recruiter might trust it more than any other word processor tool. 

Another great thing about Word is that you can save it as a .doc file. This will give your resume and cover letter a more professional look. And of course, you get several templates to choose from. This way, you can easily select a design that best fits the format you want. 

For even more features, you can pay a fee to get the full Office suite. If you get the free version, you’ll have to upload your Word documents to Google Drive, Microsoft OneDrive, Dropbox, or any cloud-based storage file to make it accessible. 

5. Google Calendar

Let’s say you have an application deadline or job interview from several job postings. You’ll want to make sure that you submit and attend these on time. However, with everything else on your mind, keeping track of job application deadlines and interviews can be tough. 

If you’re wondering how to keep track of job applications effectively, you can use Google Calendar so nothing falls through the cracks. Google Calendar makes it so easy to set deadlines, dates, and follow-ups. You can even let the app alert you when a deadline or date is coming up. 

With this, you don’t need to rely on your excellent memory to remember all the dates. Instead, you rely on the calendar apps to remember it all for you – and warn you of any upcoming events in your hiring process. If you never miss a single deadline or interview, there is a bigger chance of landing a job sooner. 

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6. Calendly

Calendly is a great tool if you’re looking for an easy scheduling app. Here, you can schedule meetings and appointments with recruiters. The best part is that everything is automated. 

You or the recruiter can show availability by setting specific available time slots. This makes it so easy to book time slots based on the user’s availability, eliminating the need for back-and-forth communication.

Plus, when the scheduled date is approaching, you’ll be notified so that you won’t forget about it. This removes the stress of managing and organizing the different schedules you need to keep in mind when applying for a job. 

7. Asana

When organizing and managing your job search, you’ll have a long to-do list that you’ll need to stay on top of. You need to work on that application test. You need to prepare for this interview. You need to send in your resume and cover letter to those companies. 

There’s so much to do. Well, one tool that can help you keep track of all your activities is Asana. This is a task manager tool that’s super user-friendly. The two things that stick out are its Gmail account integration and neat organization. 

When your Gmail account is linked to Asana, any new contact can be added straight from your inbox. Not only that, you can convert emails into tasks in a breeze. Asana removes a lot of the manual work on your part. 

As for its organizing aspect, it will centralize all the small details. You won’t have to deal with scattered notes and to-do lists. Instead, you can create individual job search projects. Within those projects, you can include tasks, job descriptions, files, and much more. 

8. Trello

Here’s a fun tool to use when managing all your tasks related to your job search. Trello allows you to create boards for each project. Within a board, you can add as many card lists as you want. 

You can have a card list titled “things to do”, “doing”, and “done”. You can transfer each task to a different card list category, whether you still need to work on it, you’re working on it, or you’re done with it. 

Within a task card, you can add notifications, details, comments, labels, checklists, and so much more. This is a fun and visual way to get your tasks done. 

9. Evernote

Here is yet a great note-taking, organization tool. With this, you’ll be able to create notes, notebooks, and tags to organize information from most important to least. You can choose from formatted text, checklists, and multimedia elements.

Evernote also includes a web clipper feature, allowing you to save web pages and articles for later reference. You can even use its powerful search engine. This will help you find specific information within your notes in a few short seconds. 

10. CamCard

You may be surprised that business cards are still very relevant today. Around 27 million business cards are printed daily in the US alone. That’s a lot!

If you’re building a network, then you might find yourself with a lot of business cards on hand. How do you save, organize, and manage all of that manually? 

There’s no need to do it manually with the help of CamCard. This tool was specifically made for this very purpose – to organize all the business cards you’ve collected. Here, you use your phone to scan the cards on the CamCard app. When scanned, this will then store and manage all the business cards you collected.

If you want to add more details, there is a section where you can put in a little note. You can also sync all the details for easy access to your contacts. 

Final Words

There are so many things to keep track of when you’re applying for a job. If you don’t want to miss anything, you can take advantage of all the available job search tools. 

What is a tool you can use to organize your job search? For spreadsheets, you can check out the two most popular – Google Sheets and Microsoft Excel

If you need a word processor to create outstanding resumes and cover letters, Google Docs and Microsoft Word are great options. 

For keeping up with your deadlines, interviews, and meetings, the calendar apps, Google Calendar and Calendly, will be a great help. 

Of course, you can’t skip on the organizational tools that will help you create and follow a well-organized to-do list. For this, you can look into AsanaTrello, or Evernote

Finally, if you collect business cards, CamCard is the best way to keep it all organized efficiently. You can easily find contacts here, too. 

About Author

Founder of With over 20 years of experience in HR and various roles in corporate world, Jenny shares tips and advice to help professionals advance in their careers. Her blog is a go-to resource for anyone looking to improve their skills, land their dream job, or make a career change.

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