Sample Email To Your Boss About Workload Without Sounding Whiny

When you take pride in your work and your ability to “handle it all,” it’s not easy to admit when you’re feeling overworked. Sometimes you may even wonder if you are actually overworked or whether you’re just being whiny.

The fact is, if you’re feeling overworked, you should speak up for yourself. That way, you and your boss can figure out a way to solve the problem together.

Below you’ll find a sample email to boss about workload that you can customize to your needs. This sample letter about workload will ensure that you communicate what’s going on without sounding whiny.

Sample Email to Boss About Workload

Here are five “how to tell your boss your workload is too much” email examples you can send when your workload becomes unmanageable:

1) Dear [Boss]:

Since beginning here, I have found that my scope of work is getting larger and larger. It’s come to a point where I am feeling that I am overworked. I enjoy my job and want to do a good job. However, that is becoming increasingly hard due to my workload. Can we meet soon to discuss possible solutions?

2) Dear [Boss]:

I would like to discuss an ongoing problem that I have been dealing with. For some time, I have experienced an increased workload in addition to my normal duties. While I am happy to be a team player and take on extra work as needed on a temporary basis, this situation is different.

My existing workload is not decreasing when business slows down. Instead, it is steadily increasing to the point where I can’t give my full attention to each task. I would like to meet with you soon to discuss some ideas I’ve come up with to resolve the problem. May we schedule a time soon?

3) Dear [Boss]:

A situation has developed that I need to bring to your attention. In recent months, my workload has increased to unprecedented levels. Because of the extra work, I no longer feel that I can expertly perform my original job duties. I have given a lot of thought to the situation and come up with some possible options moving forward.

I would like to schedule a time with you to discuss my ideas and to get your perspective. Please message me with a date and time for us to discuss in person.

4) Dear [Boss’s Name],

I hope this message finds you well. I’m writing to discuss the possibility of reallocating some of my current tasks. The volume of work has become challenging to manage effectively, impacting my productivity.

I believe that a redistribution of some tasks could help maintain the quality of work and reduce pressure. I am open to discussing how this could be implemented without disrupting our team’s workflow.

Thank you for considering my request. I look forward to our discussion.

5) Dear [Boss’s Name]

I wanted to reach out and talk to you about a challenge I’m currently facing with my workload. It has been quite tough for me to efficiently complete tasks and maintain the level of quality that I always strive for. The main issue is that I lack the resources.

I believe that having some team members, equipment or even software could make a difference in terms of my productivity. Moreover it would alleviate work pressure and have a positive impact on our team’s performance.

I am open to discussing this matter and exploring solutions to address this issue. I genuinely believe that with more resources at our disposal, we not only meet but also exceed our goals.

Thank you for understanding and considering my request. I am looking forward to having a discussion about this.

As you can see in each of these three sample emails, the tone is not whiny, but professional and objective. They each briefly outline the problem without overt complaints or judgments about other people’s workload or whether the boss is the one handing out too much work.

Employees who complain about workload need to do so in a non-judgmental manner so they don’t come off as whiny or unprofessional.

Even if it is true that there is unfair workload distribution, it has to be presented in a way that makes you look like a professional.

Complaining is expressing unhappiness without a solution. When you express a problem as genuine and manageable, you are no longer griping; you are problem-solving. You are talking to your employer about improving your job product.

Read More: Sample Letter “Asking For More Work” From Your Boss

Sample Letter To Boss For Work Pressure

Sometimes you can be stressed out not only because of workload, but also because of other work pressure such as tight deadlines, high expectations, lack of resources, or difficult relationships in the workplace. You should inform your boss as soon as possible before it affects your well-being and your work quality. Here are some sample letters to your boss about work pressure that you are experiencing:

Example 1: Letter to boss for work pressure due to tight deadlines

Subject: Discussion about work pressure

Dear [Boss’s Name],

I hope this message finds you well. I’m writing to discuss the recent tight deadlines that have been causing significant work pressure. While I understand the need for timely project completion, the current pace is challenging to maintain and is impacting my productivity and well-being.

I believe that with some adjustments, we can manage deadlines more effectively without compromising the quality of work. I would appreciate the opportunity to discuss potential solutions, such as resource reallocation or timeline reassessment.

Thank you for your understanding and for considering my request. I look forward to our discussion.

Best regards,

[Your Name]

Example 2: Letter to boss for work pressure due to high expectations

Dear [Boss’s Name],

I trust this message finds you well. I’m writing to express concern about the high expectations currently set for my role, which are causing considerable work pressure.

While I appreciate the confidence placed in me and strive to deliver high-quality work, the current expectations are proving challenging to meet consistently and are impacting my productivity and well-being.

I believe a discussion about realistic and achievable expectations could help alleviate this pressure and enhance my performance. I’m open to suggestions and look forward to finding a solution that benefits both the team and myself.

Thank you for your understanding and for considering my request. I look forward to our discussion.

Best regards,

[Your Name]

Example 3: Letter to boss for work pressure due to lack of resources

Dear [Boss’s Name],

I’m writing to bring to your attention the work pressure I’m experiencing due to a lack of necessary resources. This situation is impacting my ability to perform tasks efficiently and meet deadlines.

I believe that addressing this resource issue could significantly improve productivity and reduce work pressure. I would appreciate the opportunity to discuss potential solutions, such as procuring additional resources or reassessing task allocation.

Thank you for taking the time to consider my concerns. I’m eager to discuss potential solutions.

Best regards,

[Your Name]

Example 4: Letter to boss for work pressure due to difficult relationships

Dear [Boss’s Name],

I hope this message finds you well. I’m writing to express my concern about some interpersonal difficulties I’m experiencing within the team, which are causing significant work pressure.

While I understand that differences are part of any workplace, the current situation is affecting my ability to collaborate effectively and is impacting my overall productivity.

I believe that a discussion about these challenges and potential strategies for resolution could greatly improve the work environment and reduce the pressure. I am open to suggestions and committed to improving these relationships.

I appreciate your attention to this matter and look forward to discussing it further.

Best regards,

[Your Name]

What To Do When Your Workload Becomes Unmanageable

Present Your Case

Communicating with your boss when you’re overworked may be intimidating, but it’s necessary to make sure that you get the help you need. Your manager wants you to do your best, and he or she may not realize that you’re feeling overworked. By communicating the problem, you can make your workload more manageable.

After you send your customized sample email to boss about workload, you may want to ask your boss about delegating tasks, updating your job title, or modifying your pay structure.

sample email to boss about workload

You may also want to inquire about collaborative projects. These are great opportunities to make sure that your work is delivering the right results. If you have multiple projects, it can be difficult to keep up with each one. Asking for additional support may save you more time.

You can start your email by taking a step back and examining why you’re overworked. You may want to take time to write down what you’re doing outside of work hours.

You may also want to track how much time you spend on each task. This will help you see what’s time-consuming and what’s not. You can also write down notes about your feelings and what’s keeping you from finishing the tasks on your to-do list.

When you communicate your problems with your boss about being overworked, you should explain the impact your workload is having on your work. You should also explain your priorities and discuss how you can reduce your workload. This will help you appear professional and capable. You should also mention the deadlines and projects that seem to be adding to your workload.

sample email to boss about workload

You may also want to mention that you are experiencing burnout. This can be a sign that you’re spending too much time on simple tasks that aren’t necessary for your job. Trying to set priorities on your own is a good start. You should also try to set up a meeting to discuss your workload in person. By doing this, you can ensure that you have a private conversation with your manager.

During the meeting, you can also ask your boss if he or she can delegate some of your responsibilities. You may also want to offer your expertise to help your team achieve great results. By doing this, you’ll demonstrate that you’re willing to problem solve independently and collaboratively.

Read More: How to Stay Calm Under Pressure at Work: 15 Expert-Proven Tips

Get Feedback From Others

Getting feedback from others can be a good way to let your boss know that you’re overworked. Overwork can lead to stress, burnout, and sloppy errors. It can also erode trust.

Getting feedback from others can help you identify ways to alleviate the situation. One of the most effective ways to get feedback from others is to get an opinion from someone you trust. Ask a co-worker, a mentor, for example.

sample email to boss about workload

The best part about getting feedback from others is that you can learn a lot from the process. You may even learn new ways to approach your job.

In addition to providing your supervisor with useful information, it can also lead to a better working relationship. Getting feedback from others is also a good way to ensure that you’re not overreacting in the first place.

Don’t Feel Guilty About It

It may be intimidating to admit feeling overwhelmed about your workload, but you need to be honest. You need to let your manager know that you are overworked.

A lighter workload does not imply coasting. It entails dedicating the proper amount of time to a manageable quantity of work. It is about putting in serious labor, controlling expectations, and avoiding burnout.

Inform your employer of your objectives in your conversation. Presumably you want to keep producing high-quality work, and the best way to achieve so is by having less work to complete in the first place.

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About Author

Founder of With over 20 years of experience in HR and various roles in corporate world, Jenny shares tips and advice to help professionals advance in their careers. Her blog is a go-to resource for anyone looking to improve their skills, land their dream job, or make a career change.

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