Job Search & Interview

How To Write Thank You For The Interview Email (With 5 Samples)

You may have had the best interview ever and feel confident that you have the job, but there’s one final step to the interview process that you may not have thought about. You always want to send a thank you for the interview email. This shows you have an interest in the position and their company while making you stand out from the other applicants.

With the following information, you’ll be able to send a well-written email that any interviewer will appreciate.

Why Send a Thank You Email After an Interview?

• Proper Business Etiquette
This person has invited you in for an interview and is giving you this amazing opportunity. In the same way that you would thank someone for inviting you over for dinner, you need to show them that you appreciate their consideration for this job.

Stand Out
Sending a thank you for the interview email will make you stand out from the other applicants. Especially since many of them probably didn’t take the time to send a thank you.

Build Rapport
A thank you email will build on the rapport you’ve built with this person during the interview. It reminds them of who you are, what you discussed, and that you’ll be a good fit for the position.

Alleviate Worries
A thank you email can be used to alleviate any worries you have and provide you with a second chance to correct any mistakes you feel you made during the interview. You may have forgotten to ask a question, or you may have been unclear with one of your answers. This shows them that you care, even after the interview is over.

Demonstrates Your People Skills
This email backs up how you’ve described yourself as detail-oriented and confirms that you work well with others. When your thank you email is well-written and sent in a timely manner, it shows that you understood the essence of the interview.

Confirms Your Interest
Your interviewer knows that you’re applying for multiple jobs at the same time. They’re busy too, and they don’t want to waste time on people who aren’t completely interested in the role they’re hiring for. Your thank you email will show them that you are interested in and excited about the position.

Even if it was a great interview and you were already offered the job, sending a thank you shows your appreciation and that you’re excited about working with them.

Related Article: Best Response To Thank You Email After An Interview (7 Sample Notes)

What to Email the Interviewer After an Interview

It’s important to know how to write a professional thank you email. It needs to be short and the point.

The first question you’ll have to answer is what to put in subject for thank you interview email. The interview email thank you subject line should be direct and get their attention. Include the words “thank you” or mention that it was nice to meet them.

Next, you’ll be wondering who to email after the interview. Address your email to the person who actually did the interview, and make sure their name is spelled correctly. If they asked to be called by a specific title or nickname, use that.

If several people conducted your interview, send a short thank you note to each one of them. Wondering how soon to email after an interview? Your thank you emails need to be sent within 24 hours of the interview.

Be sure to specifically thank them for considering you and taking the time to talk to you. Mention that you’re still interested in the position and volunteer to answer any further questions they may have.

Highlight anything that draws you to their company. Let them know which topics from the interview you found most interesting. Include something that will remind them of what was discussed.

To make it easier to write a thank you note, take notes during the interview. Write down their name, what’s discussed, and any keywords they mention. This allows you to write a more meaningful thank you.

Related Article: I Got A Response To My Thank You Email – Is It A Good Sign?

Things to Avoid When Writing a Thank You Email

Avoid including too many details. You’re simply saying thanks. You’re not continuing the interview.

While you could add some clarifications, this is not the place to list everything you felt was left out of the interview. By going on and on, you’re making yourself look desperate, and it gives the impression that you hadn’t prepared yourself properly enough before the interview.

You also don’t want to ask for anything that would create additional work for the person who interviewed you. They are busy. You want to show them that you will be easy to work with.

Most importantly, proofread your email before sending it. You don’t want any typos, and you’ll need to check your grammar and spelling.

Related Article: How To Reply To An Interview Email (With Examples)

Tips for Creating Your Thank You Email

Thank Them Specifically
Thank them for their time when meeting with you. In order to avoid sounding like a form letter, instead of thanking them for the interview, you can thank them for the discussion. This will sound more sincere.

Short and Sweet
They aren’t interested in reading a long letter filled with flattering statements. Keep paragraphs to two or three sentences. Focus on the highlights of your discussion and include anything you’re especially excited about.

Make it Unique
A thank you email should personally suit the individual who interviewed you. This gets their attention and makes a positive impression.

Be Yourself
Don’t try to sound like the person who interviewed you. It needs to sound like you personally without sounding too casual. It needs to be more professional than what you’d say to a friend.

This helps make you appear as though you’re well-matched for the position. While it needs to sound like you’re doing the talking, it’s okay to use words they used to describe certain aspects of their company. This will show them that you were paying attention.

For example, if they refer to co-workers as team players, you should do the same.

Related Article: How To Ask For A Second Chance Interview With Email Examples

Five Samples of a Thank You Email After an Interview

An Informal Thank You

Subject line: It was nice meeting you.

Hi (Name of interviewer),

Thank you for taking the time to meet with me yesterday. Our discussion about the Management position inspired me, and I enjoyed learning more about the position.

This management role sounds exciting, and I feel I would be a good fit due to my several years of experience and my master’s degree in the field.

Please reach out if you have any further questions for me. Thank you again for this opportunity.

(Your name)

A Detailed Thank You

Subject line: Thank you for meeting with me.

Hello (Name of interviewer),

Thank you for your time when meeting with me this afternoon. I found our conversation about the management position interesting and enjoyed learning more about what this job requires. I appreciate how your marketing and advertising teams work together. This sounds ideal for optimizing performance and reaching goals.

The management position sounds rewarding, especially when considering the opportunities for advancement. I think my (list your degrees) from (the name of your university) and my years of experience managing marketing teams would make me an ideal candidate for this role.

I look forward to talking to you further about the position. Please feel free to contact me for a follow-up interview.

Thank you,
(Your name)

A Brief Thank You

Subject line: Thank you for meeting with me.

Hello (Name of interviewer),

Thank you for taking the time to meet with me this afternoon. I appreciated our discussion about the management position and enjoyed learning more about working with your marketing team.

It sounds rewarding, especially with the opportunities for advancement. I think my (list your degree) and experience would make me an ideal candidate for this position.

I look forward to discussing this role with you further. Please reach out to me if you need additional information.

Thank you,
(Your name)

An Informal Thank You

Subject line: Great to meet you

Hi (Name of interviewer),

Thanks for taking the time to meet with me this morning. Our conversation about the management role was inspiring, and it was wonderful to learn more about the position.

The job sounds exciting, and I feel I would be an ideal candidate, due to my (list your degree) and my many years of experience in this field.

Please contact me if you have any further questions for me. Thanks again for the opportunity.

(Your name)

A Thank You for an Informative Interview

Subject Line: Thank you from (Your name)

Dear (Name of interviewer),

Thank you for taking the time to meet with me this afternoon. It was wonderful to discuss career opportunities within your company with you. I found your comments insightful and inspiring.

I’m excited to follow up on your suggestions for applying for this role. It was especially great to talk to you about (mention any highlights form the interview).

Again, your time was very much appreciated, and I hope to talk with you again soon.

(Your name)

Is It Okay to Email After an Interview?

Emails are the main medium companies use for communication, but you don’t have to choose this option for your thank you. If they contacted you through another source, such as LinkedIn, it’s okay to send your thank you to them through LinkedIn.

If the person who interviewed you came across as a more traditional individual, feel free to send a handwritten note. It can also be backed up by an email in which you mention that they can expect to get a thank you in the mail too because you appreciate handwritten notes yourself. Sending both keeps your bases covered.

Now that you know how to write a thank you for the interview email, you’ll be able to create an email that reinforces your best attributes to the interviewer. These brief notes could be the difference between getting the job or not. Don’t skip this crucial step in the interview process.

Related Article: Do Hiring Managers Call With Bad News?

About Author

Founder of With over 20 years of experience in HR and various roles in corporate world, Jenny shares tips and advice to help professionals advance in their careers. Her blog is a go-to resource for anyone looking to improve their skills, land their dream job, or make a career change.

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